Our beloved club does what it can to give back to the brewing community and to enrich Toronto’s beer scene – but we must remember that we are entirely volunteer-run. Without dedicated volunteers, we cannot continue to offer the services that we do.
This is why we are putting out a CALL FOR VOLUNTEERS before our AGM meeting this May to step up and dedicate some of their time to the actualization of club activities, for the benefit of all. Below is a list of Essential and “Added Value” positions and their current status – if you spot a position that’s open that you can contribute to, email VP Josh at vice-president@gtabrews.ca! Volunteers will be given official GTA BREWS OFFICER positions, and be forever venerated in the pantheon of selfless brewers.
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Essential Director-Level Positions
Our club is required to have the essential Director positions of President, Vice President, Treasurer and 2 or more “Directors-At-Large” filled. The Not-For-Profit Corporations Act requires directors to be elected by all members of the Corporation. Directors, elected by members, perform the important function of voting on club related decisions (e.g. Officer assignments, By-Law changes, etc.) at board meetings, to keep the club functioning.
Position Title: President
Number of Positions: 1
Currently Held By: David Chang-Sang
Status: Open May 12th!
Responsibility
Description
Time Commitment
Meeting Announcements
Prepping a brief powerpoint of upcoming club activities, to be presented at the start of monthly meetings.
2 hours per month
Brewslam Assistance
Assist with various coordination efforts (sponsorship, venue, keynote, etc.)
20 hours per year
Director / Officer Meetings
Prep and host the monthly officer meetings, choose venue, scheduling, meeting minutes.
5 hours per month
Attending Various Club Events
Being present at events.
50 hours per year
Competition Prize Coordination
Receive prize shipments from other club competitions and coordinate with members for pickup.
10 hours per year
Schmoozing
Lollygagging and looking busy.
Unlimited
Position: Vice President
Number of Positions: 1
Currently Held By: Josh Davis
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Meeting Announcements
Support Prez as needed.
0.5 hours per month
Director / Officer Meetings
Provide suggestions/guidance on meeting content, support Officers on implementation as needed.
4 hours per month
Attending Various Club Events
Being present at events.
50 hours per year
Competition Prize Coordination
Receive prize shipments from other club competitions and coordinate with members for pickup.
10 hours per year
Position: Treasurer
Number of Positions: 1
Currently Held By: Jim Bruce
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Expense reimbursements
SOP and other monthly expenses, Brewslam expenses, etc.
20 hours per year
Club finance management
Review/compile finances for AGM, prepare necessary filings, etc.
30 hours per year
Director meetings
Attend and vote on club decisions at director meetings.
16 hours per year
Position: Director-At-Large
Number of Positions: 2 to 5
Currently Held By: Onur Caka, Marcelo Paniza, Eric Cousineau
Status: Several positions open May 12th!
Responsibility
Description
Time Commitment
Director meetings
Attend and vote on club decisions at director meetings.
16 hours per year
Value Added Officer-Level Positions
The below are positions or responsibilities that the club considers to be “added-value” positions, that contribute heavily to who we are and what we want to offer to our community. It is very important that we have volunteers for these roles. Remember, without a volunteer to fill the roles below, we cannot offer that service:
Position: Officer – Club Meetings
Number of Positions: 2 (Lead and Support)
Currently Held By: Josh Davis (Lead) / no support role
Status: Both positions open May 12th!
Responsibility
Description
Time Commitment
Managing venues
Communicating with brewery owners, managing schedules, adding new locations to rotation.
0.5 hours per month
Schedule presenter
Prospecting brewers and industry leaders, communicating expectations/logistics, scheduling.
2 hours per month
Communication & Media
Monthly website post, Instagram post, Instagram story. Upload presentation to website.
1 hour per month
Legal requirements
Apply for AGCO SOP.
0.5 hours per month
Equipment setup
Pickup / dropoff AV equipment, setup before meeting starts.
1 hour per month
Position: Officer – Bulk Buys
Number of Positions: 2 (Lead and Support)
Currently Held By: Ron McReavy (Lead) / David Larocque (Support)
Status: Support Position Open May 12!
Responsibility
Description
Time Commitment
Spring Hop Buy
Order logistics and coordination, splitting/packaging the order, securing venue, scheduling pickup, website post, website store inventory management, and email communication.
25 hours
Spring Grain Buy
Same as above.
25 hours
Fall Grain Buy
Same as above.
25 hours
Communication & Media
Website post. Creating content (verbage and images) for FB, Instagram and Club Newsletter regarding bulk buys.
5 hours per bulk buy
Position: Officer – Newsletters
Number of Positions: 1
Currently Held By: Onur Caka
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Prepare monthly meeting newsletter
Send Mailchimp email to all members with link to monthly meeting website post.
1 hour per month
Prepare monthly update newsletter
Send Mailchimp email to all members with new recipes, upcoming events, etc. Content of newsletter is largely provided by the Officers of the events.
Setup website store items, website post, email members, social media posts.
6 hours per year
Position Title: Officer – Guest Tap
Number of Positions: 1
Currently Held By: Andrew McCready
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Coordinate Volunteers
Identify and coordinate with volunteers for recipe design and brewing.
10 hours per year.
Communication & Media
Generate social media posts. Website post and/or volunteer form.
10 hours per year.
Coordinate Brewery
Work with brewery to coordinate the brew day.
10 hours per year
Position Title: Officer – BJCP Competitions
Number of Positions: 1 (+ several volunteers)
Currently Held By: Eric Cousineau
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Brewslam Logistics
Venue, bottle sorting, food, supplies, etc.
60 hours per year
Coordinate Volunteers
Sponsorship, stewards, judges, cellarmaster, etc.
30 hours per year
Communication & Media
Website posts, email blasts, social media.
10 hours per year
Position Title: Officer – Canada Homebrew Day
Number of Positions: 1
Currently Held By: Josh Davis / David Chang-Sang
Status: Open May 12th!
Responsibility
Description
Time Commitment
Logistics
Coordinate with Toronto Brewing (or other venue), organize brewing event.
5 hours per year
Coordinate Volunteers
Recruit volunteers and coordinate.
5 hours per year
Communication & Media
Website post, social media posts, newsletter verbage.
3 hours per year
Position Title: Officer – Internal Competitions
Number of Positions: 2 (Lead + Support)
Currently Held By: EMPTY
Status: Open May 12th!
Responsibility
Description
Time Commitment
Plan Competition
Come up with idea, estimate manpower and equipment needs, map out timing, etc.
10 hours per year
Execute Competition
Coordinate volunteers, entrants, venue, and host competition.
20 hours per year
Communication & Media
Website and social media posts.
5 hours per year
Position Title: Officer – Barrel Program
Number of Positions: 1
Currently Held By: EMPTY
Status: Open May 12th!
Responsibility
Description
Time Commitment
Procure Barrel
Get quotes, present to Directors, purchase, pickup barrel.
5 hours
Coordinate Venue
Identify and work with brewery partner to host barrel.
5 hours
Coordinate Volunteers
Find brewing volunteers, collect payment (via website store if applicable), communicate details.
5 hours per year
Communication & Media
Website and social media posts.
5 hours per year
Position Title: Officer – Recipe Database
Number of Positions: 1
Currently Held By: Darrell Kelly
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Find Recipes
Work with club members to record new and interesting recipes.
15 hours per year
Update Website
Upload recipes to database.
0.5 hours per recipe
Communication & Media
Website post, newsletter verbage, social media posts.
0.5 hours per recipe
Position Title: Officer: Social Media
Number of Positions: 5+
Currently Held By: Josh Davis, James Kennedy, Onur Caka
Status: Room for more May 12th!
Responsibility
Description
Time Commitment
Upload Content
Upload content generated by other Officers for their specific roles. Upload content “on the fly” as informal posts during club activities. Instagram and Facebook.
3 hours per month
Position Title: Officer – Website Maintenance
Number of Positions: 1
Currently Held By: Eric Cousineau
Status: Open May 12th!
Responsibility
Description
Time Commitment
Periodic website updates
Keeping main website pages up to date with current information.
15 hours per year.
Generate New Content
Adding new “value added” website content.
Discretionary
Position Title: Officer – Graphic Design
Number of Positions: 1
Currently Held By: James Kennedy
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Graphic Design
Generate images for all club events, for social media and website.
40 hours per year
Position Title: Officer – New Member Welcome
Number of Positions: 1 – 2
Currently Held By: EMPTY
Status: Open May 12th!
Responsibility
Description
Time Commitment
New member profiles
Work with new members to collect info for a new member profile on the website
10 hours per year
New member emails
Welcome new members via email.
6 hours per year
Club meeting welcome
Welcome members at door of club meetings, distribute name tags, collect contact info of any new members for follow-up.
0.5 hours per meeting
Position Title: Officer – Club Equipment Rental
Number of Positions: 1
Currently Held By: David Larocque
Status: Position Filled 🙂
Responsibility
Description
Time Commitment
Manage equipment rentals
Website/store updates, pickup/drop-off coordination, enforcing cleaning, etc.
6 hours per year
Position Title: Officer – Surveys
Number of Positions: 1
Currently Held By: Josh Davis
Status: Open May 12th!
Responsibility
Description
Time Commitment
Administer survey
Create survey, distribute to members, collect results.
10 hours per year
Summarize results
Summarize the results in an easy to digest format and present to club directors/officers for discussion.
10 hours per year
Communication & Media
Website post, social media posts, email reminders, content for newsletter.